Time and Attendance for Mid-Sized Businesses

UNITIME On Demand is a comprehensive subscriber-based time and labor management system. One of the fastest and most sophisticated timekeeping systems on the market today, UNITIME On Demand is 100% HTML-based, which means no Java applets, Active X controls, or the associated security risks. Customers subscribe to UNITIME on a monthly basis, and users connect to the application through a standard Web browser.

UNITIME On Demand offers a simple, cost effective, and rapidly deployable time and attendance service for businesses of all sizes.
> Pay-as-you-go: UNITIME On Demand requires no large capital outlay like the purchase of a licensed software system. If you don't like the service, you can cancel anytime.
> Rapid deployment: No hardware or software installation is required—all you need is Internet access. Need to open a dozen new locations within a week? With UNITIME On Demand, just give them the Internet address and the installation is done.
> No upgrade fees or hassles: Product updates are installed monthly, so you never have to worry about upgrading.
> State-of-the-art data security: The 128-bit SSL security protocol provides data encryption, server authentication, message integrity, and optional client authentication for a TCP/IP connection. Data is backed up every night and moved to a remote location for added security.
> No system administration: No need for costly MIS or IT maintenance. UNITIME On Demand is hosted in a secure data center with mirrored backup servers, redundant Internet connections, UPS power systems, and 24 hour monitoring.

Data Collection Options
UNITIME On Demand supports a wide variety of data collection options including swipe-card time clocks, biometric time clocks, Web-based punching, and Web-based timesheets. All UNITIME On Demand data collection methods support job costing, and they can be combined in any configuration to customize time entry procedures to your workforce.

The UNITIME On Demand employee interface supports all transaction types including in-for-day, out-for-day, lunch, break, and transfer punches. Depending on permissions, employees can also enter timesheets for an entire week or pay period. In addition to data collection functions, UNITIME On Demand gives employees access to personal time and attendance information such as schedules, hours worked, benefit hour balances, and messages from supervisors.

Some employees don’t have access to a computer for entering punches, so UNITIME On Demand also supports HandPunch time clocks, which are available in Ethernet, modem, and direct-connect communication configurations. These time clocks include customizable function keys and magnetic stripe, bar code, or proximity badge readers. All time clocks include an internal lithium battery, which protects data in case of power failure, and optional battery backups provide uninterruped service during power outages

System Highlights
UNITIME On Demand is loaded with features designed to make time and attendance tracking fast and easy.
> Supports up to 15 labor levels
> Includes three approval levels (employee, supervisor, and administrator)
> Automates employee attendance tracking
> Enforces schedules to limit overtime
> Provides real-time management reports
> Facilitates employee review of hours, schedules, and benefit balances
> Grows as your business grows—no limits on number of employees, data collection points, schedules, or pay rules
> Supports both AM/PM and military time formats
> Includes unlimited customizable system fields in the employee master record screen
> Automates data transfer with HR, payroll, accounting, and ERP systems
> Performs benefit accrual calculations
> Includes a status board that displays who's in, who's out, and where they're working
> Accommodates an unlimited number of employees, labor codes, schedules, pay rules, and data collection points
> Supports shift differentials, flex schedules, split shifts, and other complex business rules

FAQs
Q. How do my employees clock in/out?
A. Employees may clock in/out through a data collection device or through their own UNITIME On Demand home page using a unique login ID and password.

Q. What type of company is best suited for using UNITIME On Demand?
A. All companies that have a need for time and attendance will enjoy the ease of use, low up front costs and reduced in-house IT needs.

Q. Do you provide implementation and training services?
A. Yes we do! To learn more about our implementation, training and other professional services, visit the professional services page or call a sales representative at 800.611.4762.

Q. Other than a web browser, what other hardware or software do I need to access UNITIME On Demand?
A. If you can run a web browser such as Internet Explorer 5.0 and access the Internet, you can access UNITIME On Demand.

Q. If a data collection device is located at my facility how do the punches get to the hosted software?
A. A small, task bar driven, communications application is loaded at your site to collect punches and send new employees to the time clock.

Q. How do I get new employees into the system?
A. We can import new employees from a variety of human resource and payroll systems/providers, please call for more details about your existing systems. Additionally, new employees can be keyed in manually if needed.

Q. How do I get the total hours to my payroll provider/system?
A. We have over 60 payroll interfaces available to export data. Please call for more details about your existing systems.

Q. How many employees can I have in the UNITIME On Demand system?
A. UNITIME On Demand does not limit the number of employees you can add to the system-from 1 to more than 20,000! For implementations of more than 300 employees, we encourage customers to contact our implementation department for a smooth and rapid deployment plan.

Q. What kind of servers run the UNITIME On Demand, and are they shared or dedicated?
A. UNITIME On Demand numerous dedicated multi-processor IBM servers that are fully redundant to ensure maximum performance and availability. The UNITIME On Demand servers are dedicated, used to serve only UNITIME On Demand customers.

Q. How does Unitime Systems manage disaster recovery?
A. We've gone through extensive efforts to ensure disasters don't occur. But for maximum reliability, we have arranged with our hosting partner o backup UNITIME On Demand data on a nightly basis and store backup tapes off site once a week. In case of a catastrophic disaster, we can recover customer data from backup tapes within hours of such an unlikely event.

Q. How reliable is UNITIME On Demand?
A. To ensure data reliability, UNITIME On Demand uses state-of-the-art servers with redundant fault-tolerant, RAID 1+0 disk arrays. The servers are housed in a world-class data center, also providing redundant power, network connectivity and fault tolerance at every level.

Q. How secure is my data?
A. All customer data transferred is SSL encrypted and backed-up on tape each evening. For added security, the tapes are taken to a remote location for storage.

Q. Who can access my data?
A. When your company's data is transmitted over the Internet, the data is encrypted to ensure that the information being transferred is confidential and secure (look for the little lock at the bottom of your browser window). Access to your data is granted only to those holding your company alias, user id and password.

Q. How (and how often) is UNITIME On Demand updated with new features?
A. One of the advantages of using a hosted application is that you are always using the latest version of the software. Typically we update the software with new enhancements once a week or every other week. This update usually takes no more than 5 to 10 minutes, during which time the UNITIME On Demand service is unavailable. We do, however, conduct our updates during times when the system is least likely to be used, to ensure the least amount of disruption to service.

Q. What happens if the Internet connection on my side goes down?
A. Since UNITIME On Demand is a web-based application, you will need to have an Internet connection to use the service. However, even if your permanent Internet connection goes down, you might still be able to access the UNITIME On Demand site through a dial-up service such as a local ISP or even AOL. Data collection devices are operational without an Internet connection.

Q. When can I access the UNITIME On Demand system?
A. UNITIME On Demand service is accessible to customers 24 hours a day, 7 days a week. Since it is necessary to perform periodic upgrades and maintenance to any system, we have created a "Scheduled Maintenance" page that will post any planned down times. All Unitime Systems customers will have access to this schedule for planning and convenience purposes.

Q. Is there a limit to how often I can use the UNITIME On Demand system?
A. Use the system as often as you wish, as there is absolutely no limit.